A New Approach to Grant Applications: Making Better Decisions with FAIRPLAID Match
Sponsorship requests, grant applications, donation requests, documentation, and follow-up inquiries: Anyone who organizes community engagement knows the challenges involved. Requests come in through various channels, information is often missing, decisions must be coordinated internally, and budgets must be managed simultaneously.
What is actually intended to be effective quickly ends up creating a lot of administrative work.
That's exactly why we developed FAIRPLAID Match.
More inquiries. Less manual work. Better decisions.
FAIRPLAID Match consolidates the entire grant process on a single platform: from structured application submission through review and decision-making to communication, budget management, and follow-up.
When Funding Turns into an Administrative Process
Many companies, foundations, local governments, and funding organizations already have clear funding objectives, sponsorship guidelines, or social priorities.
The challenge often begins with the practical implementation.
Does a request align with our goals? Is all relevant information available? What form of support makes sense? Who needs to be involved internally? How much of the budget is still available? Have the agreed-upon supporting documents been submitted?
When this information is scattered across email inboxes, Excel spreadsheets, PDFs, and personal files, it results in a significant amount of manual work. At the same time, it becomes more difficult to make decisions in a consistent and transparent manner.
FAIRPLAID Match brings this entire process together in one place.
The AI funding profile reflects the organization's own funding strategy
A key component of FAIRPLAID Match is the AI development profile.
During the onboarding process, organizations are guided through a structured questionnaire. Among other things, this process defines funding objectives, target groups, regional priorities, thematic areas, exclusion criteria, and preferred forms of collaboration.
In addition, existing sponsorship guidelines, funding guidelines, or other relevant documents can be uploaded.
This information is used to create a customized funding profile, which serves as the basis for the AI-powered evaluation of new applications.
The profile remains flexible. Criteria, priorities, and areas of focus can be adjusted at any time. In this way, FAIRPLAID Match continues to evolve alongside your own funding strategy.
From the Inquiry to a Specific Recommendation for Action
When a new request is received, FAIRPLAID Match evaluates it based on the individual funding profile.
The focus is on a specific recommendation for action:
What was requested, and how should the request be handled?
In addition, FAIRPLAID Match categorizes the request based on various criteria, such as:
Topic
Target Audience
Regionality
appropriate form of cooperation
Possible exclusion criteria
Indications of Possible Contradictions
The most appropriate form of collaboration can also be evaluated. Depending on the request, traditional sponsorship may be a better fit than a donation, in-kind contribution, or other form of support.
This results not only in a score, but also in a transparent basis for decision-making.
AI does the groundwork. The decision remains with humans.
Would you like to see how FAIRPLAID Match aligns with your own funding criteria?
Learn more about FAIRPLAID Match
Good reviews start with good information
In order to evaluate inquiries thoroughly, the relevant information must be presented in a structured manner.
That is why FAIRPLAID Match provides a template for the application form. It is structured to gather the information relevant to ensuring the most accurate classification possible.
Organizations don't have to start from scratch.
The form can be customized. You can add or modify your own questions, required fields, and requirements.
The more complete the information is, the better FAIRPLAID Match can categorize a request.
FAIRPLAID Match works even without AI evaluation
Not every organization wants to use AI to help prepare funding decisions from the very beginning.
That is why FAIRPLAID Match can also be used independently of a detailed AI evaluation.
The platform also serves as a centralized management solution for grant, sponsorship, and donation requests. Applications can be entered in a structured manner, processed internally, commented on, decided upon, and documented for the long term.
This makes FAIRPLAID Match suitable both for organizations that want to further develop their processes with the help of AI and for teams that first want to digitize and centralize their existing application management.
A custom fundraising platform with your own branding
FAIRPLAID Match is not just an internal management system.
Each organization is provided with its own platform through which applicants can submit their requests and communicate with the funding organization.
The platform can be customized to match the desired look and feel. This includes, among other things:
a custom URL
your own logo
Custom corporate colors
Original content and funding information
a customized application form
This provides applicants with a consistent experience that reflects the image of the respective organization.
Centrally manage new inquiries and existing partnerships
FAIRPLAID Match isn't just for new grant applications.
Existing partnerships with clubs, initiatives, and other organizations can also be integrated into the platform.
Existing partners can be added via individual invitation links. This will also allow ongoing sponsorship and funding relationships to be managed centrally in the future.
Little by little, a complete overview of new inquiries, existing partnerships, and past decisions is taking shape.
Less email, Excel, and manual reconciliation
Once the application has been submitted, the most time-consuming part of the process often begins.
Inquiries, documents, internal consultations, approvals, and supporting documentation must be coordinated.
In FAIRPLAID Match, each request is assigned a central case. Information, documents, communications, decisions, and next steps are all consolidated there.
This ensures that teams are all on the same page and no longer have to search through different email threads or Excel spreadsheets.
Communication with applicants will also be centralized.
Recurring emails can be sent automatically. This allows, for example, confirmations, cancellations, status updates, or requests for additional documents to be handled consistently.
Keep Track of Budgets at All Times
Funding decisions are always budget decisions as well.
In FAIRPLAID Match, you can create different budget pools, such as for subject areas, regions, locations, funding programs, or fiscal years.
Approved requests are assigned directly to the appropriate budget.
Instead of maintaining budgets in Excel in parallel, those in charge can see at any time which funds have already been allocated and which budgets are still available.
Who is FAIRPLAID Match suitable for?
FAIRPLAID Match is designed for companies, foundations, local governments, and other funding organizations that regularly receive requests for grants, sponsorships, or donations.
The platform is particularly relevant for organizations that
involve several decision-makers in the decision-making process,
decide based on established funding or sponsorship criteria,
manage different budgets,
coordinate numerous inquiries and documents,
would like to centrally document existing partnerships.
AI-supported, but decisions are still made by humans
FAIRPLAID Match is not intended to automate decisions or replace decision-makers.
The platform organizes information, processes requests, and helps users make decisions more quickly and transparently.
Responsibility always lies with the people within the organization.
FAIRPLAID Match is also designed to be GDPR-compliant and is tailored to map sensitive funding processes in a structured and secure manner.
A platform for the entire funding process
FAIRPLAID Match consolidates tasks that are currently often spread across different systems.
Applications are recorded in a structured manner, internal funding criteria are mapped, decisions are prepared, budgets are managed, communication is consolidated, and existing partnerships are documented.
Less time spent searching, sorting, and transferring data. More time to consider which partnerships truly align with your organization and where funding can have the greatest impact.
Learn About FAIRPLAID Match
Would you like to manage your grant, sponsorship, or donation requests in a clearer, more consistent, and more efficient way?
In a personalized demo, we'll show you how to use FAIRPLAID Match to build your own funding platform, define your funding criteria, and centrally organize existing processes.
Learn more and discover FAIRPLAID Match:
https://match.fairplaid.com/